Use Your Strengths to Boost Your Personal Productivity

Most everybody has an interest towards increasing their own personal productivity. The motivations here may differ due to varying reasons such as performance incentives at work or possibly even plain old pride. The fact is that each of us would like to be able to increase our personal performance by getting more out of our efforts. What often limits or inhibits many of us from doing so however is the time we waste trying to ‘master’ skill sets we do not tend to have. Although it is always a good idea to learn new things it is NOT always wise to ignore or under utilize what we do best. In an effort to boost our own performance level it therefore makes sense to place more emphasis on any skill sets we do have.

Here are 3 reasons WHY it is best for anybody looking to increase productivity to AVOID their weaknesses and pursue their strengths.

Progress Comes Quicker

By focusing on your strengths you will be in your comfort zone and be able to be making continual progress. In this way most all your efforts will be constructive and will keep you moving in the right direction.

Trying to do everything yourself especially when it involves some things that require you to stop what you are doing in order to develop a new skill is inefficient. Sure it would be nice to ‘know everything’ but the constant disruptions you encounter by stopping to learn a new skill offset the benefits you may gain. This is not the way to increase productivity but it will help to increase your frustration so if frustration is what you want you will be successful.

Always Moving Forward

And speaking of frustration once that starts to set in than errors begin to multiple leading to a loss of time and progress since these errors will need to be fixed. This is a bad cycle to be caught up in and can easily have you going in a direction that you did not originally intend.

On the other hand by emphasizing your strengths you are less likely to make mistakes or experience disruptions. This results in the continual progress that will propel you forward and closer to your goals. Every effort is more likely to be constructive in nature and the more these efforts are repeated the more you improve you own personal performance as well. Remember practice makes perfect!

Momentum Develops

By making continual progress it is much easier to build up your momentum which increases your motivation resulting in a greater output. The more you focus on the skill sets you do have the more you improve your personal performance which helps increase productivity. This is the type of cycle you want to create and get caught up in since momentum is the key to any accomplishments of significance.

For anybody with an interest in boosting their own personal productivity it always makes sense to do what you do best. By utilizing the skill sets you are proficient at you will not only improve your personal performance but also experience progress more rapidly. The 3 reasons cited above demonstrate how progress and success can be achieved by allowing your strengths to compensate for your weaknesses. Go with what you do know or can do and leave the rest for somebody else to manage.

How to Double Your Personal Productivity in Just 30 Days – 1 – The Art of Prioritizing

How often have you said to yourself, “If only I could get twice as much done as I do now!” The good news is, you can… as long as you have the right method and the motivation to change. In this 3-part series, I’m going to teach you a step-by-step method that will allow you to double your personal productivity in just 30 days. Actually, you could do it in a week, but I prefer to allow for the fact that most people aren’t very consistent at applying new information!

There are 5 mistakes people make that cause them to struggle with low productivity and the feelings of frustration and inadequacy that brings, and I’m willing to bet you’re making some of them every day:

1. Wasting time on tasks you don’t need to do at all

2. Putting time and energy into Low Value Tasks (LVTs); tasks that have little or any impact on your bottom line or your ability to achieve your goals

3. Failing to distinguish LVTs from HVTs (High Value Tasks) correctly and failing to devote 80% of their time and energy to the HVTs

4. Not working on your HVTs when your physical and mental energy is highest

5. Allowing interruptions during your working time

What is an HVT?

A High Value Task is any task that contributes directly or indirectly to achieving your goal. In network marketing or any home business, this means an HVT is a revenue generating activity. Some revenue generating activities give direct and immediate results, such as making an offer to your list or following up with your leads, while others are more indirect, such as writing articles like this one or producing videos about your business. The direct ones generate revenue now and the indirect ones fill your bank account later.

Either way, your success will be directly proportional to the percentage of your working time you spend on those revenue generating activities. And, by the way, the same applies to a health goal, a relationship goal or even a spiritual goal. Since actions bring results, more of the right actions bring the results you want faster.

Consequently, your ability to identify your HVTs and to concentrate on them single-mindedly is your ticket to success. This is the first and most important element in prioritizing your tasks. You’re probably familiar with Dr. Steven Covey’s famous distinction between what seems “urgent” and what’s actually important. It’s no accident that what seems “urgent” is more often than not an LVT, while everything truly important is by definition an HVT. Success, therefore, requires the inner strength to resist the lure of the seemingly urgent.

Prioritizing Your Time and Energy:

Lots of people talk about prioritizing tasks, but few mention the need to prioritize your time and energy. What this means is that after you’ve identified your HVTs, you need to allocate your time and energy to accomplish them. And your success will depend on how consistently you match the Highest Value Tasks with those times of day when your mental and physical energy is at its peak.

For most people, this means first thing in the morning. True, some people can work productively late at night, but for most, creative tasks are best done early in the day. And there is a huge psychological payoff for this – if you can get your top 1-3 priorities off your plate by 10 or 11am, you feel absolutely wonderful! Developing this habit is one of the most important things you can do to ensure your success in business and in life precisely because it gives you a feeling of control over your life, your work and your results.

The Bottom Line:

If you want to double your personal productivity right away, you can do so very easily by following these simple steps:

1. Distinguish your HVTs from your LVTs

2. Devote an increasing percentage of your working time to your HVTs

3. Schedule work on your HVTs for times when your mental and physical energies are at their peak

4. Schedule your HVTs so that you can complete as many of them as possible by mid to late morning each day.

In part-2 of “How to Double Your Personal Productivity in 30 Days,” I’ll share the secrets of preparation – how to prepare yourself and your workspace to guarantee your working time is much more productive than you’ve been used to. See you there!

– Dr. Symeon Rodger

How to Improve Your Personal Productivity and Achieve More

We have heard many people say, “There just aren’t enough hours in the day.” And we have probably said it ourselves. If you want to achieve more in any given time span, stop and take stock of what you’re doing. The chances are that you suffer from interruptions, a lack of planning and jumbled priorities.

To achieve more, you need to eliminate or minimize interruptions. These are the things that steal your time and distract you from your objectives. Secondly, if you don’t plan to be effective, you won’t be. Your personal productivity will suffer without effective planning. Thirdly, unless you have clear priorities your days will be unproductive. The combination of these three factors will gobble up your time to the point where you will feel busy but achieve little.

When you take stock of your particular circumstances remind yourself of the 80/20 rule. This is the approximate rule that you can apply to improving your personal productivity. It’s not exact because sometimes the ratios will be 60/40. Just remember that 80% of your time is spent with 20% of your customers. By the same token these 20% of your customers create 80% of your problems.

To put this into context, 80% of your profit comes from 20% of your customers. If you identify these customers, you can work towards developing more of a similar type that will increase your profit.

From a personal productivity point of view it is wise to remember that 20% of your effort produces 80% of your results. It makes sense to isolate that effort that produces those results and duplicate it.

You will waste 80% of your time through interruptions, a lack of planning and unclear priorities. The secret of achieving more in less time is to increase your productive time by reducing interruptions, better planning and setting clear priorities.

Make a list of your interruptions over the period of a week. Assemble them into columns, those that you create yourself and those that are created by other people. Interruptions to yourself can be dealt with relatively easily. This means not surfing the web when you should be focused on the task in hand.

You will improve your planning if you plan each day the evening before. Never write a “to do list” that contains more than five items. Put these items in priority of doing the worst one first. This means every time you complete a task, the next one will be more enjoyable. This little tactic will motivate you to achieve more.

To improve your personal productivity, you must stop and look at what you’re doing. It’s very hard to improve without this objective self-assessment.

Personal Productivity Secrets – Part One

I felt inspired to write this article because of my own battle to become more productive. I usually work alone and seldom collaborate with others. Consequently, my productivity (or lack of it) becomes glaringly obvious.

Realizing this fact, I began to search for tools and techniques to help me improve in the areas of time management, personal productivity, and goal-setting. That was twenty years ago.

Recently, the thought occurred to me that other solo-workers will eventually come to the same conclusion I came to years ago — “If I want to increase my output, I will need to find the techniques to help me”. This is the first article in a five-part series. Following these steps will dramatically boost your results and your own personal productivity.

Before we launch into an avalanche of personal productivity and time management tips — there is one important step for you to complete. You will need to do an assessment of your current time usage. The step requires absolute honesty on your part and no one needs to see your results.

Starting Monday morning, do the following:

1. Get a digital watch, a notepad and pen
2. Record the start and stop time of every activity you do throughout the day
3. At the end of day add up and total the results for each activity
4. On Friday total up the columns

You now have a snapshot of your time usage for the week. The purpose of the exercise is to get a baseline of what you do and exactly how long it takes to do it. From the data you collect you will discover exactly where every minute goes and how efficiently you use your time.

Knowing where you spending your time will provide you with a foundation. Using the information you’ll receive in the next article in this series will help you to build upon that foundation.

Being completely honest with yourself about exactly how long you spend doing things like checking email, searching Facebook and doing low-priority busywork is up to you. No one will care if you fudge your numbers but if you’re serious about improving your performance on the job or at home, then doing this step is immensely important. The result of the assessment is the starting point you’ll build on.

Make the commitment to track your time over the next week and we will look at your results.